In this demonstration, we're going to learn how to create a special mailbox for a resource in order
to create a special mailbox for a resource.
What we do is we're here logged on to the portal and under some of our Agon sections, we have something
called resources under resources of rooms and equipment or sites.
Sites have more to do with SharePoint.
So we're gonna go here to rooms and equipment.
What we're going to do now is we're going to add a resource mailbox.
And in this particular case, we are going to just stick with a room.
And I'm going to call it conference room A, the e mail to this is conference room A at Santa Network
dot com.
You can do standard classroom dot com.
The capacity of this particular room is eight.
The location.
Is on the second floor.
And our phone number.
Would be that.
So the conference room actually does need some sort of basic license, so you'll see here that we can
look at project plan.
You know, we've got all these licenses that have nothing to do with a resource room.
What we really want to do is we want to give it access to like an Office 365.
Typically, I would pick a much lesser license in an E3.
This is one of the more expensive ones.
But for the purpose of this demo, because I happen to have plenty of these licenses, I'm just gonna
go ahead and a sign that one.
So notice here.
Conference room A. The room mailbox is ready to use the next steps for this room is to set the scheduling
options.
So let's go ahead and click there.
Do we want to allow repeated meetings?
Yes.
Do we want it scheduled only during work hours?
Well, we can turn that off and have it scheduled whenever.
You can automatically decline meetings outside of the limits below, so if someone's trying to book
more than 180 days in advance, if they want it for more than 24 hours, it can automatically be declined
and they can go ahead and contact the monitor.
Do we want to auto accept meeting requests?
The answer there is yes.
So we're gonna turn that on.
So how that basically happens is now users, when they're scheduling meetings within Outlook.
They can pick the conference room as their location.
It'll see if it's free during that period of time because this is a licensed user, which means it has
a licensed mailbox and a licensed calendar.
And they can automatically book it.
So for now, I'm going to go ahead and hit save.
And I'll go ahead and hit close.
I'm going to add another resource mailbox just so you can see the difference under here, we've got
something called equipment.
So let's say all the avy equipment.
Travels as people need it.
So we're going to call it a V equip.
And at Sandra, classroom dot com.
We don't need to put a capacity in this particular case.
We don't really need a location.
We don't need a phone number.
I'm going to go ahead for now and just hit ADD.
And that's really just to show you, it's a different type of reservation that we can create.
But it really is the same screens.
And again, the equipment mailbox is right to use.
We can hit close, but just to show you scheduling options, we've already seen we saw that with the
conference room.
We can edit the details that we just created.
We can get started using equipment and outlook so we can share this link with others if we want to.
But for now, we're going to go ahead and hit close.
I'm not going to move here to Pam Beasley and I would like to take a look at her outlook.
So here we are in Pam's outlook and what we're going to do was create a meeting using conference room
eight.
So I'm going to double click.
Let's give it a title.
Let's give it a duration.
And now I'd like to go ahead and schedule the actual conference room.
The easiest way to do that is to actually go into schedule assistant because under scheduling assistant
we can add a room and there's conference room, a double click.
So at down here, click on OK, and you'll see the conference room is free.
And now you can also go ahead and add attendees.
So let's go ahead and add.
Aaron and Jim.
So here it looks like their schedule is clear.
Otherwise, we would actually have blocks of time for now.
I'm just gonna go ahead and hit send.
Now, when we created the conference room, we actually had an auto accept policy attached to that.
If it's free.
So as long as it's free.
That should be booked.
And I'm going to go here and you will see that we have conference room A has been accepted.
So we know that it's on the calendar.