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In this demonstration, we're going to learn how to create a special mailbox for a resource in order

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to create a special mailbox for a resource.

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What we do is we're here logged on to the portal and under some of our Agon sections, we have something

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called resources under resources of rooms and equipment or sites.

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Sites have more to do with SharePoint.

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So we're gonna go here to rooms and equipment.

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What we're going to do now is we're going to add a resource mailbox.

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And in this particular case, we are going to just stick with a room.

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And I'm going to call it conference room A, the e mail to this is conference room A at Santa Network

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dot com.

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You can do standard classroom dot com.

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The capacity of this particular room is eight.

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The location.

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Is on the second floor.

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And our phone number.

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Would be that.

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So the conference room actually does need some sort of basic license, so you'll see here that we can

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look at project plan.

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You know, we've got all these licenses that have nothing to do with a resource room.

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What we really want to do is we want to give it access to like an Office 365.

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Typically, I would pick a much lesser license in an E3.

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This is one of the more expensive ones.

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But for the purpose of this demo, because I happen to have plenty of these licenses, I'm just gonna

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go ahead and a sign that one.

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So notice here.

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Conference room A. The room mailbox is ready to use the next steps for this room is to set the scheduling

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options.

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So let's go ahead and click there.

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Do we want to allow repeated meetings?

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Yes.

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Do we want it scheduled only during work hours?

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Well, we can turn that off and have it scheduled whenever.

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You can automatically decline meetings outside of the limits below, so if someone's trying to book

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more than 180 days in advance, if they want it for more than 24 hours, it can automatically be declined

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and they can go ahead and contact the monitor.

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Do we want to auto accept meeting requests?

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The answer there is yes.

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So we're gonna turn that on.

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So how that basically happens is now users, when they're scheduling meetings within Outlook.

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They can pick the conference room as their location.

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It'll see if it's free during that period of time because this is a licensed user, which means it has

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a licensed mailbox and a licensed calendar.

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And they can automatically book it.

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So for now, I'm going to go ahead and hit save.

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And I'll go ahead and hit close.

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I'm going to add another resource mailbox just so you can see the difference under here, we've got

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something called equipment.

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So let's say all the avy equipment.

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Travels as people need it.

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So we're going to call it a V equip.

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And at Sandra, classroom dot com.

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We don't need to put a capacity in this particular case.

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We don't really need a location.

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We don't need a phone number.

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I'm going to go ahead for now and just hit ADD.

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And that's really just to show you, it's a different type of reservation that we can create.

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But it really is the same screens.

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And again, the equipment mailbox is right to use.

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We can hit close, but just to show you scheduling options, we've already seen we saw that with the

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conference room.

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We can edit the details that we just created.

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We can get started using equipment and outlook so we can share this link with others if we want to.

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But for now, we're going to go ahead and hit close.

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I'm not going to move here to Pam Beasley and I would like to take a look at her outlook.

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So here we are in Pam's outlook and what we're going to do was create a meeting using conference room

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eight.

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So I'm going to double click.

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Let's give it a title.

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Let's give it a duration.

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And now I'd like to go ahead and schedule the actual conference room.

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The easiest way to do that is to actually go into schedule assistant because under scheduling assistant

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we can add a room and there's conference room, a double click.

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So at down here, click on OK, and you'll see the conference room is free.

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And now you can also go ahead and add attendees.

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So let's go ahead and add.

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Aaron and Jim.

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So here it looks like their schedule is clear.

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Otherwise, we would actually have blocks of time for now.

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I'm just gonna go ahead and hit send.

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Now, when we created the conference room, we actually had an auto accept policy attached to that.

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If it's free.

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So as long as it's free.

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That should be booked.

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And I'm going to go here and you will see that we have conference room A has been accepted.

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So we know that it's on the calendar.